Please Note: All Loyola employees are required to complete a Return to Work training and review the expectations and changes you’ll be experiencing as we move forward with a thoughtful, phased reopening. Use your loyno.edu email to sign up for the required training.
Staff returning to campus must follow the protocols outlined in this document to maintain a safe work environment. Failure to do so may result in sanctions or other corrective measures.
Changes to Work Environments:
To help maintain social distancing protocols, Loyola will implement changes to the physical campus space. These include:
- Signage and visual markers such as decals or colored tape to direct employees where to stand or walk.
- Plexiglass shields installed in high-contact areas like food service stations
- One-way signage and directional markers to create a flow of traffic and prevent close contact as employees move through open spaces.
- Closures to some offices, conference rooms, and spaces that do not allow for proper distancing.
- Blocked off corridors, rearranged chairs and tables, or closures of seating areas to prevent close contact.
- Doors propped open to avoid the need to touch shared surfaces.
- Foot pulls installed on bathroom doors to avoid touching door handles with washed hands.
Cleaning Supply Requests:
A Building Manager (and alternate back-up) has been assigned for every building across campus for this coming academic year (see the full roster). They will serve as partners to Physical Plant and Procurement to ensure that your buildings are clean and that all the provisions needed to maintain a safe work environment are provided by the university. Reports and requests related to disinfectant and hand sanitizer supplies, plexiglass barriers, distancing measures and campus cleaning services must be made via your Building Manager, who will work with Physical Plant and Procurement to ensure timely fulfillment of the university’s needs in an organized, efficient manner. Your departments should expect to hear from your Building Manager by Monday, August 10 with information on where the closest disinfectant and hand sanitizer stations are to your classroom and/or office, other key changes to your building’s operations, and how to submit your reports/requests to him/her.
Individuals working in an open office environment, walking in tight hallways, or using shared spaces like break rooms and meeting rooms should maintain at least six feet of separation and wear masks at all times. More than one individual should not be in an office at once if there is not enough space to maintain six (6) feet of distance between each person.
Individuals must comply with the postings about capacity of elevators and whether they are large enough for more than single occupancy. Each person must stand at least 6 feet apart and wear masks while in the elevator. Upon departing the elevator, individuals should wash hands or use hand sanitizer immediately. For those who are able, use of stairs is recommended.
Loyola recommends using teleconference or videoconference for meetings whenever possible to help limit face-to-face contact, including for staff working on-site. This includes faculty and student-facing staff consultations during office hours and advising sessions. All employees should use email, phone, or messaging for day-to-day communication with co-workers.
Special events with estimated attendance of more than the recommended government guidelines in effect at the time are prohibited. If an event is permitted, face coverings and temperature checks should be required for those attending and participating.
Occupancy of restrooms should be limited to maintain a distance of six feet between occupants at all times. Individuals must wash hands thoroughly for at least 20 seconds after using the restroom and should avoid touching handles or doors after.
Individuals should follow enhanced safety protocols to help reduce transmission of the virus.
- Wash hands thoroughly before and after eating.
- Those dining in public spaces should wear a face covering/mask at all times until they are ready to eat, then replace the covering after the meal.
- Individuals should follow signage and visual cues to maintain six (6) feet of distance between others while in line and sitting down to eat.
- Employees are encouraged to take food to a private office or eat outside at a safe social distance from others.
- Avoid facing others at a shared table when eating.
- After eating in common areas, wipe down all surfaces with a disinfectant that is at least 60% alcohol (e.g., refrigerator handles, tables, chairs, doors).
If Loyola employees rely on public transportation to get to work, they must wear a face covering/mask for the duration of the trip and wash hands or use hand sanitizer immediately after exiting the vehicle. Avoid touching surfaces on the bus or streetcar.
All non-essential work travel is suspended at this time. Personal travel is discouraged. Employees who engage in personal travel, especially if the location is identified by the CDC as a hotspot/travel advisory location, are expected to report this to their supervisor and HR. The employee will be required to work from home for 14 days. If they do not experience any COVID-related symptoms during that period, then they can return to work.
Updated Holiday Schedule:
Due to the changes to the academic calendar, students will leave campus after class on November 20 for the Thanksgiving holidays and not return until the spring semester. Students will complete remaining classes and final exams online. To make up for these two extra days, the fall break has been changed to one day (October 7) and the Labor Day holiday has been canceled. Staff will also receive October 7, 2020 off and the Tuesday before Thanksgiving will replace the Labor Day holiday. View the updated Holiday Schedule 2020-2021.
Masks for Employees:
The university will provide every employee with 3 cloth masks to ensure every employee’s compliance with our current mask policy. These masks will be available for pick up by a department representative in Central Receiving starting Monday, August 3. You will be able to pick up your set of masks from your department when you return to campus, as directed by your supervisor. Please help us minimize our need to purchase and provide disposable masks but ensure that any and all visitors you receive on campus comply with our mask policy as well.
Report a Concern:
Use the Reportline, a toll-free number (855.312.9257) that you can call anytime from anywhere to anonymously report suspected unethical or inappropriate activity, e.g., fraud, waste, abuse, or violations of federal or state laws or Loyola New Orleans policy. Alternatively, you may enter reports anonymously online. While you are encouraged to report these issues directly to your immediate supervisor or to the appropriate administrator, Loyola University New Orleans recognizes that this may not always be an option and has made the Reportline available for this reason. Although all calls and web-based reports will be accepted and reported to the compliance officer, the Reportline is not intended for reporting employee grievances, e.g., complaints concerning wages, hours of work, performance evaluations, merit raises, etc. Only compliance-related issues will be investigated.