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Reporting Illnesses

COVID-19 Protocols for Employees

As a member of the Loyola University New Orleans campus community, you are responsible for monitoring your health and taking immediate action to prevent the spread of the virus. We offer many tools and resources to help support you in this process. Please follow the protocols outlined below.

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Contact the Loyola Public Health Coordinator

Our Public Health Coordinator will manage contact tracing for the university. You should contact her if you feel symptoms of illness, test positive for COVID-19, or get exposed to the virus. Your identifying and medical information will be kept confidential.

Djoulissa Louis-Jean

Email: covid@loyno.edu

Phone: 504.865.3757

If it is after hours or on the weekend, please email covid@loyno.edu and isolate or quarantine appropriately. The Public Health Coordinator will follow up with you during business hours. 


Monitoring Your Symptoms:

Unless you are working entirely remotely with no plans to come to campus this semester, you are required to complete the #CampusClear Daily Symptom Assessment every day (including weekends)—even if you are not going to be on campus for the day or do not feel any symptoms. 

These are the options you can choose from during the screening:

  • I have symptoms, but I'm not on campus today
  • I'm not on campus today, and I don't have any symptoms
  • I have no symptoms
  • I've tested positive for COVID-19
  • Within the last 24 hours, I was informed that I was within close contact (< 6 ft, > 15 minutes) of someone who tested positive for COVID-19
  • I was tested within the last 24 hours
  • Temp ≥ 100.4 D/38.0 C or Chills
  • New Cough
  • New Shortness of Breath
  • New Loss of Taste or Smell
  • New Sore Throat
  • New Congestion or Runny Nose (excluding seasonal allergies)
  • New Unexplained Fatigue
  • New Muscle and Body Aches (Unrelated to Exercise)
  • New Headache (Excluding Migraines)
  • New Nausea or Vomiting
  • New Diarrhea

After submitting your daily assessment, you will be given a daily “Fast Pass” if you are cleared to come on campus for the day. You may be asked to show this screen or print out (if using the web interface instead of the app on a smartphone) while you are on campus in order to help hold our entire community accountable.

If you are not feeling well, the app will not clear you to come to campus. Follow all instructions on the screen.

  1. Contact the Public Health Coordinator.
  2. Consult your physician, use the Ochsner Anywhere app for a virtual visit, or call the Ochsner Help line at 844.888.2772 to discuss your symptoms and determine when you can come back to campus or whether or not you should be tested for COVID-19.
  3. Keep your supervisor or chair apprised as you would for any other sick leave. While our focus is on COVID-19, it is important that we all stay home when we have any contagious illness.

Learn More About #CampusClear

Reporting Symptoms While at Work:

If you are experiencing one or more of the symptoms commonly associated with COVID-19 while you are already on campus, distance yourself from others, leave campus, and contact the Public Health Coordinator immediately. You should inform your Supervisor/Chair that you will be leaving the office for the day. Consult your physician, use the Ochsner Anywhere app for a virtual visit or call the Ochsner Help line at 844.888.2772 to discuss your symptoms and determine when you can come back to campus or whether or not you should be tested for COVID-19. 

Reporting Exposure to COVID-19:

Please contact the Public Health Coordinator in any of the following scenarios:

  • You are a department head or supervisor and you are informed that an employee believes they have been exposed to COVID-19 at work.
  • You are an employee and have recently had close contact (less than 6 ft for 15 minutes or longer) with someone who tests positive for COVID-19 or is demonstrating symptoms of COVID-19.
  • You are an employee and you have been contacted by a Louisiana Department of Health contact tracer due to potential exposure. 

Please follow the guidance of the Public Health Coordinator. 

Quarantine for Employees 

Employee quarantine procedures for returning to work on campus if they have been exposed to someone with COVID-19:

  • The employee may quarantine at home for the 14-day incubation period, and if the employee has no symptoms during that time, then he/she can return to work on campus without a health care provider's release or a negative COVID-19 test at the end of the 14-day period.
    • If an employee voluntarily chooses to be tested for the virus during the 14-day self-quarantine period and a negative result is returned before the 14-day period ends, he/she can return to work sooner. The employee will be required to follow the CDC return to work requirements in place at the time of their expected return which will be coordinated with HR.
    • If an employee experiences symptoms while in self-quarantine, he/she would be required to follow the CDC return to work requirements in place at the time of their expected return which will be coordinated with HR before returning to work on campus.

Quarantine for Critical Operations Employees

(LUPD, Physical Plant, ResLife if there are students on campus)

Those employees who are required to be on-campus in order to fulfill critical operational needs may need to follow one of the two options below for quarantine procedures, depending on their job duties.

  • The employee may continue to report to work with daily pre-shift temperature checks (for 14 days), self-monitoring, wearing a mask for 14 days post exposure, social distancing at work and extra disinfecting of workspaces. The employee will be sent home immediately if fever or other symptoms appear.
  • The employee may quarantine at home for the 14-day incubation period, and if the employee has no symptoms during that time, then he/she can return to work on campus without a health care provider's release or a negative COVID-19 test at the end of the 14-day period.
    • If an employee voluntarily chooses to be tested for the virus during the 14-day self-quarantine period and a negative result is returned before the 14-day period ends, he/she can return to work sooner. The employee will be required to follow the CDC return to work requirements in place at the time of their expected return which will be coordinated with HR.
    • If an employee experiences symptoms while in self-quarantine, he/she would be required to follow the CDC return to work requirements in place at the time of their expected return which will be coordinated with HR.

Contact Tracing:

Contact tracing for the Loyola community will be done by our Public Health Coordinator, with the support of a team of student workers who will be trained through the Johns Hopkins contact training program to coordinate tracing efforts. After reporting your exposure to the Public Health Coordinator, a contact tracer will follow-up with you to determine who you may have come into contact with on campus and to alert other campus community members as needed, while protecting individual privacy. 

Employees who have been exposed to COVID-19 or test positive may also be contacted by the Louisiana Department of Health. The state has a separate process, but we will report any known positive cases to the state and coordinate our efforts with the state.  

Testing:

Testing for COVID-19 after displaying symptoms will be an important step to identify, isolate, and reduce the risk of spreading the virus. If you believe you have been exposed to someone with COVID-19 or exhibit any of the symptoms listed in the #CampusClear daily assessment, we recommend that you are tested immediately. Community testing is available at various testing sites in New Orleans, and Ochsner Urgent Care also provides testing sites

Supervisors should email covid@loyno.edu about any employees who have confirmed cases or who are awaiting test results. 

Testing Positive for COVID-19:

Return to work requirements after testing positive for COVID-19 will be communicated to faculty and staff during the return to work process. Requirements will be updated based on CDC guidelines at the time of an employee's return to work. Currently, the CDC guidance for mild to moderate cases of COVID-19 requires the following:

  • 10 days since symptoms first appeared and
  • 24 hours with no fever without the use of fever-reducing medications and
  • Other symptoms of COVID-19 are improving*

Severe cases of COVID-19 (those hospitalized) require different return to work requirements and will be handled on a case by case basis.

*Loss of taste and smell may persist for weeks or months after recovery and need not delay the end of isolation