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Events on Campus

Planning an event on campus? Loyola-sanctioned events and activities need to follow specific health guidelines in order to keep participants and organizers safe and prevent the spread of COVID-19 on our campus. You do not need to request Public Health approval for your event as long as you follow all of the guidelines listed below.

All student organization events must be submitted through HowlConnect for SLM approval (even if your activity is abiding by all public health criteria below). 

Per requirements from the City of New Orleans, anyone 5 years of age and older must provide proof of at least one dose of an approved COVID vaccine or negative PCR or antigen test within 72 hours in order to access any of the following:

  • The University Sports Complex and any on-site fitness classes
  • Concerts and music halls
  • Event spaces for third party events and entertainment rentals
  • Outdoor events of more than 500 people if total attendance is more than 50% of the outdoor venue's capacity

General Guidelines for Loyola-Sanctioned Events

  • 6 foot social distance will be kept between unvaccinated participants at all times
  • Face masks will be worn by all guests on campus during events
  • No sharing items, including pens, beverages, and utensils
  • Clean all high touch surfaces between uses (i.e. microphones, clickers, podium)
  • For third party groups, you must submit a COVID-19 response plan should one of their guests become exposed or show symptoms and you must follow all current City guidelines for events
  • For student organizations only, detailed guidelines can be found on pages 4 – 6 of the Student Organization Guidelines in the COVID-19 Code of Conduct Addendum

Additional Guidance from Louisiana Department of Health in Response to the Delta Variant (Effective August 2, 2021) 

  • Limiting the size of indoor gatherings, moving events outdoors, or hosting meetings and events virtually to reduce the likelihood of COVID-19 spread.
  • All participants of indoor meetings and events are required to be masked. 
  • People with underlying health conditions that make them more likely to have severe COVID complications should avoid nonessential trips outside of the home.
  • Event hosts and facilities should practice strong sanitation and hygiene practices and provide hand sanitizer for those who need it.
  • Spaces should be staged to accommodate at least six feet of distance between guests.
  • Hosts and guests should avoid activities that require eating/drinking in group settings, especially indoors, whenever possible. 
  • Grab and go options are best for indoor events where food will be served.
  • Encourage outdoor gatherings for events where food will be served.

Vaccination and Serial Testing Requirements

Per requirements from the City of New Orleans, anyone 5 years of age and older must provide proof of at least one dose of an approved COVID vaccine or negative PCR or antigen test within 72 hours in order to attend any indoor events where food will be served. COVID self-administered tests can be purchased at local pharmacies or online.

A wellness monitor or compliance officer is required to staff the door to check status. Compliance includes showing a blue or green circle from the Loyola Public Health Portal, presenting your vaccine card (photocopy or LA Wallet App accepted), or sharing a screenshot of test results. 

Masking Requirements

  • Masks required indoors.
  • Masks are also required at outdoor gatherings of more than 500 people if total attendance is more than 50% of the outdoor venue's capacity.
  • Per city guidelines: Singers are required to wear well-fitted masks during indoor performances, which allow for proper vowel formation while keeping the mouth and nose covered, throughout the entire performance 
    • View the full City of New Orleans Guidelines (see p. 9 for details regarding live entertainment).
    • Any deviations from these guidelines should be approved by risk management and CMM COVID liaison.
  • Per city guidelines: We do not recommend following the state guidelines regarding masking for athletes.

Keeping Attendance for Contact Tracing 

  • To aid in contact tracing, please have a list of attendees and, if possible, have a seating chart or take a picture of where attendees are seated so that we can go back and determine exposures, if needed.  
  • If that is not doable, then have the folks sitting next to each other get the name of their neighbors.

For questions and special inquiries, please email covid@loyno.edu to discuss your event details with a Public Health Team member.